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Open Access FAQs

Open Access FAQ

 

About open access | Things to consider before you submit | Meeting funder/institutional requirements | After submission

 

 

About open access

 

What is open access?

 

A paper published open access is free-to-view online by anyone in the world, and published under a Creative Commons license (or equivalent). FSG authors can publish their articles open access via three routes:

 

  • Publishing with one of our gold open access journals

  • Taking the gold open access option in one of our traditional journals

  • Utilizing our green open access options

 

The green open access option is free to use; however, gold open access options carry author fees. This is explained further below.

 

 

What are the differences between green and gold open access?

 

Authors choosing gold open access articles are charged an author processing fee on article acceptance, and their article is free to view online via our website from the outset.

 

Green open access, otherwise known as self-archiving, is the process of archiving a copy of your article elsewhere. This could be an institutional or subject-specific repository, or a personal website. There are rules surrounding which version of your article can be archived at different time points in the publication process. This option is free and authors are required to meet our embargo period requirements prior to archiving the author’s final version or the version of the record. This allows FSG to cover the costs of publishing the article, via subscription fees, in the meantime.

 

The costs of publishing include organizing peer review, liaising with authors, hosting articles, article typesetting and production, and marketing among others. A comprehensive list of things publishers do can be found here.

 

 

Why would I publish open access?

 

Our authors choose to publish open access for a variety of reasons. These include, but are not limited to:

 

  • Greater visibility and impact – FSG articles published open access are often among our most highly read

  • Enabling those outside your field, or with limited library budgets, to read your work. This fosters collaboration.

  • Authors can retain more control over and rights to their work

  • A need to meet funder or institutional mandates

  • Enabling the public, often the origin of much funding, to access the research they have paid for

 

 

Who retains copyright?

 

When opting for open access our authors are asked to complete a form indicating which of the authors should retain copyright of the article. They can also indicate the copyright should lie with their employer, or that the article be placed in the public domain, if required.

 

 

When should I start thinking about open access?

 

We recommend you begin thinking about open access when looking for a journal for submission. You can then ensure the journal meets any requirements you have, and that your funding will support the fees. At FSG you can choose to opt for open access at any time during the publication process, or after publication.

 

 

Why are there open access fees?

There are costs at every stage of the publication process, including (but not limited to) running peer review, editorial services, copyediting and typesetting, hosting the article online, and marketing. As these costs are not covered by traditional subscription revenue, author processing charges are necessary.

 

 

Are open access articles treated any differently?

Open access articles are treated the same as any other at FSG and are subject to the same editorial evaluation process.

Things to consider before you submit

 

 

How do I request open access for my article?

 

During the submission and revision processes, the Editor will ask you to complete either a copyright or open access form. Should you require open access, please complete the open access form and the Editor will handle your article accordingly.

 

 

When should I request open access for my article?

 

This can be requested at any time point during the publication process, or post-publication.

 

 

What is an open access license, and which do I need?

 

Open access licenses ensure your open access work remains protected. For example, they ensure others must cite your work when re-using it.

The open access option provided by the traditional FSG journals provides authors with a default license of CC-BY-NC-ND, meaning your work can be utilized by anyone provided it is attributed correctly, is not used for commercial purposes, and derivatives are not made. Should anyone wish to re-use the article in any other way, they must ask permission.

Some authors will be subject to funder or institutional mandates requiring a CC-BY license. FSG journals will provide this license to any authors needing to meet such a mandate.

 

 

How much is the open access option?

  

The open access fees differ depending on the journal. You can find out the fees for your journal of interest by heading to either the Future Science or Future Medicine author pages.

 

 

Where would I get funding to pay open access fees?

 

Many research funders and institutions now provide funding to cover the costs associated with open access. Information regarding this and how to apply to use those funds will usually be available via their website, or via their librarian. Alternatively, you can request that we find out this information for you by emailing our Open Access Helpdesk or via Twitter. Research grants can sometimes also be used to pay open access fees.

 

 

Does my funder/institution have restrictions on eligibility for use of funds?

 

This depends on the funder/institution. For example, some funds are only available for publishing in fully open access journals. Information regarding this and how to apply to use those funds will usually be available via their website, or via their librarian. Alternatively, you can request that we find out this information for you by emailing our Open Access Helpdesk or via Twitter.

 

 

How do I pay the open access fees?

 

For open access in our traditional journals, you will be asked to nominate a contact to which an invoice will be sent once the article is accepted for publication. The invoice can be paid by credit card, cheque or bank transfer.

Our gold open access journals utilize the Rightslink for Open Access payment system. On article acceptance, you will be sent an invite to pay via this system, which will provide all the information you require. You can pay via invoice or credit card using this system.

 

 

Are discounts available?

 

Our traditional journals offer a 50% discount on open access fees to authors based in countries classified as low income or lower-middle income by the World Bank. Editorial Board members are eligible for a 25% discount. Other requests for discounts are evaluated on a case-by-case basis by the Editor.

Our gold open access journals offer a variety of discounts, including but not limited to discounts depending on geography, for early career researchers, and to our peer reviewers. Information on the discounts offered can be found via the relevant journal’s webpage. Other requests for discounts are evaluated on a case-by-case basis by the Editor.

 

 

What should I do if I cannot pay the open access fees?

 

Requests for discounted open access further to those described above should be directed to the Editor. They are evaluated on a case-by-case basis.

 

 

Can I re-use content from elsewhere in an open access article?

 

Yes. You should ensure you request permission to re-use the content and cite it appropriately. The open access licenses placed on articles do not cover content taken from elsewhere, and the original copyright requirements applicable to that content will apply.

Meeting funder/institutional requirements

 

 

How do I find out if my funder/institution has any open access requirements?

 

This information is usually readily available on the funder/institution website. Alternatively, you can check your institution’s policies here. Please ask the Editor, email our Open Access Helpdesk or contact us via Twitter if you are unsure.

 

 

Will the journal meet my funder/institutional requirements?

 

At the time of writing, all FSG journals are able to meet all known funder/institutional requirements. Please ask the Editor, email our Open Access Helpdesk or contact us via Twitter if you are unsure.

 

 

My funder/institution requires me to publish via the immediate (gold) open access route. What are my options?

 

You have two options:

  • Request the open access option in one of our traditional journals. This can be done during submission, or at any time point prior to acceptance.

  • Publish in one of our gold open access journals.

  

  

My funder/institution requires me to publish via the delayed (green) open access route. What are my options?

  

FSG journals endeavour to meet all green open access requirements. In such cases, please refer to our self-archiving polices, and ask your handling Editor if you have any concerns.

For NIH-funded authors, FSG journals will deposit manuscripts on the authors’ behalf.

 

 

My funder/institution requires my article be deposited in a repository. How does this happen?

 

Some funders require articles be deposited in PMC or Europe PMC. FSG journals will often handle this process on the authors’ behalf. In instances where the journal does not do this on behalf of the author, the author can self-archive using the following links:

 

 

Where you are required to deposit your article elsewhere, please refer to our self-archiving polices to clarify which version of your article you are able to submit. Information on how to do this is usually readily available on your funder/institution website. Please ask the Editor, email our Open Access Helpdesk or contact us via Twitter if you have any questions.

  

 

My article is subject to multiple open access policies. How do I ensure I meet them all?

 

Where co-authors are based at multiple institutions or the research has been funded by more than one funding body, there may be multiple open access policies that apply. Corresponding authors should make themselves aware of all open access policies prior to submission.

Generally, open access policies will not conflict and authors should ensure they meet the requirements of the strictest policy.

Furthermore, authors should be aware that they may need to deposit their article in multiple repositories. FSG journals allow this providing their self-archiving requirements are met.

Finally, in some instances payment of the author processing charges might be split between authors. Please inform your handling Editor if you require this.

 

 

My funder/institution has an open data policy. How can I make sure the data in my publication meets their requirements?

 

Requirements to make data open are increasing. Information on whether your funder/institution has an open data requirement should be readily available on the funder/institution website. Please ask the Editor, email our Open Access Helpdesk or contact us via Twitter if you have any questions.

 

FSG journals encourage data sharing where possible, to aid the reproducibility and sharing of research.

After submission

 

 

How do I cite an open access article?

 

Open access articles should be cited in exactly the same way as an article published under the traditional model.

For our gold open access journals, please note that the page numbers are replaced by an electronic ID number. This is usually in the format of a three letter acronym followed by a number, for example FSO101.

 

 

Can I re-use content from an open access article?

 

Yes. You should ensure that you are meeting the requirements of that license when re-using the content. For example, if you are re-using content from an article published with a CC-BY license, you will solely need to cite the original article appropriately. However, if you are using content from an article published with a non-commercial (NC) license, you will need to request permission to re-use the content should you be using the content for a commercial purpose.

 

 

My article has been published but is not compliant with my funder/institution requirements. What should I do?

 

Please ask email our Open Access Helpdesk or contact us via Twitter and we will correct this for you.

 

 

Now my article is open access, what can I do with it?

We recommend sharing and enhancing your article post-publication to ensure visibility. Our authors will be contacted via our partners Kudos to help enhance their article after their article is published. Our gold open access journal Future Science OA also has an excellent resource providing suggestions as to how to spread the word about your article post-publication.

 

 If your article is published under a CC-BY-NC-ND license, use of your article for commercial purposes is not permitted. However, support for free access is available to third parties subject to the appropriate permission fees.

 

 

What is a ‘commercial purpose’?

 

Commercial purposes include:

  • Copying or downloading of articles, or linking to such articles for further redistribution, sale or licensing

  • Copying, downloading or posting by a site or service that incorporates advertising with such content

  • The inclusion or incorporation of article content in other works or services (other than normal quotations with an appropriate citation) that is then available for sale or licensing, for a fee (for example, a compilation produced for marketing purposes, inclusion in a sales pack)

  • Use of article content (other than normal quotations with appropriate citation) by for-profit organizations for promotional purposes

  • Linking to article content in e-mails redistributed for promotional, marketing or educational purposes

  • Use for the purposes of monetary reward by means of sale, resale, license, loan, transfer or other form of commercial exploitation such as marketing products.

 

For any commercial reuse of open access content published by Future Science Group, please contact reprints@future-science-group.com in the first instance.